Does Yes AI work with Tanda?

Yes. We build integrations and automation around Tanda for Australian small and medium businesses, whether you use Tanda for time and attendance, rostering, timesheets, award interpretation or all of it. We connect it to the other tools you already use and automate the admin around it. At discovery we confirm exactly how you run Tanda and what you want connected.

What can be automated around Tanda?

The repetitive movement of hours, rosters and staff: pushing approved timesheets into payroll with award rates applied, syncing new hires and pay rates across HR, Tanda and payroll, flowing worked hours into invoicing or job costing, sending shift and approval reminders, pulling live wage-cost and hours data into dashboards, flagging anything that will not reconcile, and running scheduled jobs like weekly exports and roster rollovers. If your team types the same hours into two systems, it is usually a candidate.

How long does it take?

Most projects go live in 2 to 6 weeks. The exact timeline depends on how many systems you are connecting and how clean the underlying data is. We phase it deliberately: map and design first, build against a sandbox, run in parallel with your current process for a pay cycle or two, then cut over. A single, well-scoped integration is at the fast end; a broader multi-system build sits toward the longer end.

Is our data safe, and what about Fair Work and the Privacy Act?

Your staff and pay data moves over standard secure connections on dedicated service accounts, and we build and test against a sandbox or a safe copy before touching your live roster or pay run. We leave your award interpretation and Fair Work logic where it belongs, document which fields sync, set sensible retention, and align the handling of personal information with the Australian Privacy Principles. The engagement is run by Australian based consultants.

We scope every project up front so you know the number before we start. Strategy and build engagements begin at $1,000 for a focused piece of work (BASIC), $3,000 for a standard multi-step build (STANDARD) and $10,000 for a broader strategic engagement (STRATEGIC). After a short discovery we give you a fixed-scope spec and price for your specific integration, rather than an open-ended hourly bill.

Do we need in-house IT?

No. We own the whole build, the discovery, the field mapping, the connection, the testing and the support. You do not need a developer or an IT team on your side. We just need someone who knows how you roster, approve and pay, plus access to the systems we are connecting, and we handle the technical work and hand over something your staff can use and understand.

What if we also use Xero or MYOB?

That is common, and it is fine. Most Australian businesses running Tanda also run Xero, MYOB, QuickBooks, KeyPay or Employment Hero Payroll for the pay run and the books. We connect Tanda to whichever payroll and accounting systems you use, or automate around all of them together, so hours and staff records stay consistent wherever they live. At discovery we map which system owns what so nothing conflicts.

For Australian SMEs running Tanda

Tanda Integration and Automation (Stop Re-Keying Hours, Start Syncing)

Plenty of Australian businesses run Tanda for rosters, time and attendance and award-based timesheets, then spend hours every week copying the same hours, staff details and leave into payroll, accounting, invoicing and spreadsheets. Tanda is doing its job. The problem is everything that has to be typed twice around it, and the quiet errors that creep in when a tired manager re-keys a timesheet total on a Friday afternoon.

We build the two-way connection between Tanda and the other tools your team already uses, then automate the workflows around it, so a new hire, an approved timesheet, a leave request or a finished shift flows through once and lands everywhere it needs to. Records stay in sync, the admin disappears, and nothing falls through the cracks.

Book a Free Tanda Automation Call (03) 9999 7398

Realistic ROI

4 to 10 hours per week

Admin time returned

Less double entry between Tanda and your other systems

Fewer errors

Hours entered once, not twice

Mistyped timesheets and mismatched staff records largely disappear

Near real time

Records stay in sync

A new hire, an approved timesheet or a leave request flows through automatically

2 to 6 weeks

From kickoff to live

Phased: map first, build in a sandbox, then cut over

Why Automate Around Tanda With Yes AI

Four reasons a connected, automated Tanda returns hours every week where a stock setup leaves your managers re-keying hours and chasing mismatched records.

Two-way sync, not a one-off export

A one-way export goes stale the moment someone edits the other system. We connect Tanda both ways to the tools that matter, so a new employee, an approved timesheet or an updated pay rate flows in both directions. You stop reconciling three versions of the same staff member and start trusting one.

Tuned to how you roster and pay

Off-the-shelf connectors force your process to fit their template. We map your real workflow first, the way you build rosters, approve timesheets, apply award rates and move hours into payroll and invoicing, then build the integration and automation around that. It fits your business, not a generic default.

Secure, compliant and Australian based

Your staff and pay data moves over standard secure connections on dedicated service accounts, with every field that syncs documented in plain English. The engagement is run by Australian based consultants, we respect your award interpretation and Fair Work obligations, and we align the handling of personal information with the Australian Privacy Principles.

We own the whole build

You get one team for the discovery, the field mapping, the build, the testing and the support, not a connector you are left to configure and babysit yourself. When something changes, a new tool, a new award, a new location or a new field, it is one call and usually a config change.

What the Tanda Integration and Automation Handles

Six ways we wire up Tanda so hours, rosters and staff records stay in sync and the admin around it disappears.

Sync

Two-way record sync

Employees, rosters, approved timesheets, leave and pay rates sync both ways between Tanda and your payroll, HR, accounting and job systems. Create a staff member or approve a timesheet once and it appears everywhere, with updates flowing in both directions.

Enter once

No more double entry

An approved timesheet, a new hire or a roster of hours flows straight into payroll, invoicing or job costing with the award rates already applied. Your managers stop copying the same hours into two systems at the end of the week.

Auto-send

Automated reminders and approvals

Shift reminders, timesheet approval nudges, roster publishing and pay-run alerts fire on the events you choose. A manager gets a nudge the moment a timesheet needs approving, and staff get their roster the moment it is published, without anyone remembering to send it.

Live view

Dashboards from live data

Wage cost against sales, hours by location, overtime and roster coverage pulled from Tanda into a dashboard that refreshes itself. The labour numbers are ready before the meeting starts, without an export to a spreadsheet.

Flagged

Exception alerts

When something will not match or sync cleanly, an unapproved timesheet, a roster gap, a staff member missing from payroll or a possible award breach, it is flagged for a quick human decision rather than failing silently. Nothing rots quietly in the background.

On schedule

Scheduled jobs

Weekly timesheet exports, pay-run preparation, labour reports and roster rollovers run on a schedule in the background. The routine work happens on time whether or not anyone is at their desk.

Everyday Tanda Jobs We Automate for Australian SMEs

Task	Traditional	With Yes AI	Notes
Approved timesheets need to reach payroll	Someone re-keys or reformats hours into the payroll system	Approved hours flow into payroll with award rates applied	Links Tanda to Xero, MYOB, QuickBooks, KeyPay or Employment Hero Payroll. Fewer pay errors.
New employee starts	Entered separately in HR, Tanda and payroll	Created once and synced across all three	Onboarding details, pay rate and roles stay consistent everywhere.
Leave request approved	Updated in one place, stale in the roster and payroll	Leave updates the roster and payroll at once	Managers and staff see the same real availability.
Labour billed to clients (care, cleaning, security)	Hours re-typed from Tanda into invoices by hand	Worked hours flow into invoices automatically	Two-way link to your accounting or job system. Nothing billable is missed.
Wage cost versus sales reporting	Export Tanda and POS, reconcile in a spreadsheet	Live dashboard of wage cost against revenue	Pulls Tanda hours and your POS or accounting sales together.
Weekly pay run preparation	Chase approvals, export, reformat, re-import	Approvals nudged and the export runs on schedule	The pay run is ready on time with exceptions flagged.

The Honest Realities of Integrating Tanda, and How We Handle Them

API rate limits and sync windows

Every connected system limits how many calls it will accept in a window. Our integration paces itself and batches where needed so it runs reliably within the limits Tanda and the connected tools set, without hammering either system or dropping a timesheet.

Field mapping and data hygiene come first

An integration is only as clean as the data underneath it. We map every field, agree how employees, locations, award rates and pay categories match across systems, and clean up duplicate or mismatched staff records before switching anything on. Building on messy data just spreads the mess faster.

One source of truth to avoid sync loops

When two systems both think they own the same field, they can fight and loop. We agree at the start which system owns which record, for example Tanda owns the roster and the worked hours while payroll owns the final pay rate, so the sync reinforces one truth rather than ping-ponging changes back and forth.

Fair Work, award interpretation and the Privacy Act

Staff hours and pay are personal information, and award interpretation drives what people are owed. We leave your award and Fair Work logic where it belongs, document which fields sync, keep personal data on secure connections you control, set sensible retention, and align with the Australian Privacy Principles. The engagement stays Australian based.

Sandbox testing and a parallel run before cutover

We build and test against a sandbox or a safe copy first, then run the new automation in parallel with your current process for a pay cycle or two. You confirm the hours and pay agree before we cut over, so go-live is a non-event rather than a leap of faith.

Change management and staff training

The best integration fails if the team keeps doing it the old way. We document every automated rule in plain English, train the managers who approve rosters and timesheets, and hand over something your staff understand and control, not a black box that does unexplained things to people's pay.

How Yes AI Delivers It

Discovery and integration map

We sit with your team and map how hours, rosters and staff move today, where they get re-keyed, where errors creep in, and which systems need to talk. You get a prioritised plan and a fixed-scope spec before any build begins.

Build and connect

We build the two-way integration between Tanda and your payroll, HR, accounting and job tools and automate the workflows around it, timesheet exports, sync, reminders, reporting and scheduled jobs, tested against a sandbox or safe copy first.

Test and parallel run

We run the new automation alongside your current process for a pay cycle or two on real data, reconcile the two, and tune the mapping and rules against real behaviour. Edge cases surface and get handled before anything goes live.

Go live and support

We cut over, monitor the integration, and handle change as your business grows, a new location, a new award or a new tool. Most adjustments are a config change, and your team keeps full visibility of every rule.

Our 5-Step Tanda Rollout

Most Tanda integration and automation projects go live in 2 to 6 weeks, phased so a clean map and a safe test come before any cutover.

Discovery and mapping (week 1)

We map how hours, rosters and staff move today and where they are re-keyed, agree which system owns which record, and document every field that needs to sync. You get a prioritised plan and a fixed-scope spec.

Design (week 1 to 2)

We design the integration and the automated workflows around Tanda: the sync rules, the reminders and approvals, the dashboards, the exception alerts and the scheduled jobs, all confirmed with you before a line is built.

Build in a sandbox (weeks 2 to 4)

We build and connect everything against a sandbox or a safe copy of your data, so nothing touches your live roster or pay run until it is proven. Award rates and pay categories are handled correctly from the start.

Test and parallel run (week 4 to 5)

We run the new automation alongside your current process for a pay cycle or two on real data, reconcile the two, and tune the mapping and rules until they agree. You sign off before cutover.

Go live and monitor

We cut over, monitor the sync and the automations, and handle change as things evolve. Most later adjustments are a config change, and your team keeps full visibility.

FAQ

Stop Re-Keying Hours Around Tanda

Book a free 30-minute call. We will map where your managers are typing the same hours twice, show you what a connected, automated Tanda looks like, and give you a prioritised plan and a fixed-scope quote.