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Yes AI - AI Solutions Australia
For CompSecs, Chartered Secretaries, and Governance Leads

Claude AI for Australian Company Secretaries and Governance Leads

The CompSec office is the writing centre of governance. Board pack curation and summary, minutes, resolutions, ASX and ASIC announcements, AGM materials, director onboarding, governance framework maintenance, conflict-of-interest registers. Claude does a large share of the drafting while the CompSec retains every governance and disclosure decision.

Yes AI helps Australian company-secretary offices for ASX listed entities, large NFPs, foundations, super funds, and pre-IPO scaleups. Most CompSec offices see a major capacity uplift within 45 days.

Book a CompSec Briefing (03) 9003 0111

Realistic ROI

a large share
Capacity uplift across the CompSec office
Board pack, minutes, resolutions, comms
a large share
Reduction in minutes drafting time
From 6 hours to 60 to 90 min
$200 to $400 AUD
Per seat per month
Claude Enterprise (mandatory for board / disclosure)
30 to 45 days
To full team adoption
CompSec, deputy CompSec, governance officers

Why Claude Specifically (Not Just Any AI)

Four properties of Claude make the difference between "tried it once" and "embedded into how the function works".

1M context: prior board packs + constitution + ASX rules in one prompt

Claude Opus 4.7 holds up to 1 million tokens. Load the constitution, the ASX Listing Rules, the Corporations Act sections relevant to governance, 3 years of board packs, the governance framework, and the conflict register. The cross-document consistency that historically lived in the CompSec's head is now in the prompt.

Conservative posture: refuses to draft minutes that misrepresent the discussion

Board minutes are evidentiary documents in regulatory investigations and director-duty claims. Claude is more disciplined than ChatGPT about flagging "this needs to reflect the actual discussion, not a sanitised version". The CompSec verifies; the chair signs. The posture supports the integrity of the record.

Excellent at structured governance writing in formal tone

Board minutes, resolutions, ASX announcements, AGM materials, governance framework updates, director onboarding packs. Claude is the strongest general model for the structured formal writing the CompSec office produces.

Projects: constitution, framework, prior packs, register pinned

Claude Projects holds the constitution, the governance framework, the ASX Listing Rules, the Corporations Act extracts, 3 years of board packs, the conflict register, and the house style for resolutions and minutes. Every conversation starts inside the right context.

The CompSec Cycle with Claude Embedded

Agenda, board pack, minutes, resolution, lodgement, framework. Claude has a clear role in each.

Agenda + curated pack

Agenda + Board Pack

Drafts the agenda from prior agendas, board calendar, current strategic themes. Curates the board pack: executive summary per paper, cross-reference to prior decisions, conflict-of-interest call-out.

Draft minutes

Minutes

Drafts board minutes from the agenda, the board pack, and the chair's notes. CompSec verifies; chair signs. The 6-hour minutes job becomes 60 to 90 min.

Resolution suite

Resolutions

Drafts resolutions in the house style from the matter and the constitution. CompSec verifies; chair signs.

Announcement draft

ASX / ASIC Announcement

Drafts the ASX continuous-disclosure announcement or ASIC lodgement from the matter, the Listing Rules, and the house style. CompSec, GC, and CEO verify; chair approves.

Notice of Meeting + chair script + Q&A

AGM Materials

Drafts the Notice of Meeting, the chair's AGM script, the Q&A prep pack from prior years and current themes. CompSec, chair, and CEO finalise.

Framework update

Framework Refresh

Drafts updates to the governance framework, the board charter, the committee charters, the delegations register. CompSec, GC, and board approve.

Eight High-Leverage CompSec Office Use Cases

TaskTraditionalWith ClaudeNotes
Board minutes (per meeting)4 to 8 hours of CompSec time60 to 90 minClaude drafts from agenda, board pack, chair notes. CompSec verifies; chair signs.
Board pack curation + executive summary8 to 16 hours per pack2 to 3 hoursClaude drafts executive summary per paper, cross-references prior decisions, calls out conflicts. CompSec finalises.
ASX continuous-disclosure announcement4 to 8 hours per announcement60 to 90 minClaude drafts from the matter and the Listing Rules. CompSec, GC, CEO verify; chair approves.
AGM Notice of Meeting + chair script40 to 80 hours total8 to 12 hoursClaude drafts NoM, chair script, Q&A prep from prior years. CompSec, chair, CEO finalise.
Resolution drafting30 to 90 min per resolution5 to 10 minClaude drafts in house style from the matter and the constitution. CompSec verifies; chair signs.
Director onboarding pack8 to 16 hours per new director90 min to 2 hoursClaude curates from constitution, framework, prior packs, strategic plan, current matters. CompSec personalises.
Conflict-of-interest register update2 to 4 hours per cycle20 to 30 minClaude drafts updates from director declarations and the framework. CompSec verifies; chair signs.
Governance framework refresh40 to 80 hours per year10 to 15 hoursClaude drafts updates against ASX Corporate Governance Principles. CompSec, GC, board approve.

Six CompSec Discipline Notes

Minutes must reflect the actual discussion

Board minutes are evidentiary in regulatory investigations and director-duty claims. Claude drafts from the agenda, the pack, and the chair's notes. The CompSec verifies the draft reflects the actual discussion, not a sanitised version. The chair signs after review.

Continuous-disclosure judgement stays with humans

Whether and when to lodge an ASX continuous-disclosure announcement is a judgement call by the CompSec, the CEO, the CFO, and the GC. Claude drafts the announcement once the decision is made; it does not make the disclosure decision.

Pre-publication MNPI discipline preserved

Pre-publication board pack material, draft announcements, AGM materials, and strategic plan content are MNPI pre-release. The board pack Project is restricted to the insider list. Standard continuous-disclosure protocols apply: blackout periods, materiality monitoring, controlled distribution.

Constitution and Listing Rules are pinned

Resolutions and announcements must comply with the constitution and (for listed) the ASX Listing Rules. The framework is pinned in the Project. The CompSec verifies framework alignment on every output. The GC reviews where required.

Director independence and conflict register maintained

Director independence and the conflict-of-interest register are critical governance artifacts. Claude drafts updates from declarations; the CompSec verifies; the chair signs. Same discipline as the existing register-maintenance process.

AGM materials reviewed by chair + CEO + GC

AGM materials (Notice of Meeting, chair script, resolutions, Q&A prep) carry shareholder, regulator, and reputation risk. The CompSec, chair, CEO, and GC review the materials before release. The drafting layer accelerates the work; the senior oversight is not delegated.

How Yes AI Helps CompSec Offices

CompSec Office Project setup

We load the constitution, the governance framework, the board and committee charters, the ASX Listing Rules, the Corporations Act extracts, 3 years of board packs, the conflict register, and house style into a restricted Enterprise Project. Access aligned with the insider list.

CompSec prompt library

The 15 to 20 prompts the office runs: agenda, board pack curation, minutes, resolutions, ASX announcement, AGM NoM and chair script, director onboarding pack, framework refresh. Saved in the Project library.

CompSec team working session (full day)

Full-day session with the CompSec, deputy CompSec, and governance officers. We run real current cycle work through Claude. Outputs become 15 to 20 saved prompts. The team leaves productive on this cycle.

Annual review + board / audit committee brief

Annual (60 min) with the CompSec, pre-AGM. Refresh the framework Project, retire stale prompts, brief on new features. Annual paper to the board and audit committee on the AI approach.

Our 5-Step CompSec Office Rollout

Most CompSec offices complete the setup in 30 to 45 days, before the next board cycle.

Discovery with CompSec + GC

Half-day session. Map the cycle, the audit and board approval points, the MNPI discipline, the continuous-disclosure framework. Agree engagement scope.

Procure Claude Enterprise + set up CompSec Project

Set up Enterprise with admin audit logs and data residency. Build the restricted CompSec Project with constitution, framework, Listing Rules, prior packs pre-loaded. Access aligned with insider list.

CompSec team working session (full day)

Full-day session with the office. Run real current cycle work through Claude. Outputs become 15 to 20 saved prompts. CompSec team leaves productive on this cycle.

Board / audit-committee brief

Draft the board and audit-committee paper on the AI approach. Document the verification chain (CompSec verifies minutes; GC verifies announcements; chair signs).

Annual review

60 min once a year, pre-AGM. Refresh framework Project, retire stale prompts, brief on new features. Annual board update.

Related Reading

Claude for Board Reporting

The board-pack content layer.

Claude for Annual Reports

The annual reporting cycle.

Claude for General Counsel

The GC office workflow.

FAQ

Is using Claude in the CompSec office consistent with ASX governance expectations?

For an ASX listed entity, the ASX Corporate Governance Principles and Recommendations apply. Claude as a drafting layer is consistent with the Principles, provided the verification discipline is maintained: CompSec verifies the minutes draft reflects the actual discussion, the chair signs the minutes, the GC verifies announcements, the named accountable officer makes every disclosure decision. We draft the board / audit-committee paper on the AI approach as part of the engagement.

Can Claude draft board minutes that hold up in a regulatory investigation?

Yes, with the verification discipline. Board minutes are evidentiary in regulatory investigations and director-duty claims. Claude drafts from the agenda, the pack, and the chair's notes. The CompSec verifies the draft reflects the actual discussion (not a sanitised version). The chair signs after review. The audit trail (admin logs, version history) supports defensibility in a future investigation.

How do we handle the insider list for the board pack Project?

The board pack Project is restricted to the insider list (CompSec, deputy CompSec, governance officers, CEO, CFO, GC, and the board where they have direct access). Pre-publication material is MNPI; the access pattern reinforces the existing insider-control framework. Standard continuous-disclosure protocols apply.

What about director onboarding?

Director onboarding is a high-volume, high-stakes writing job. Claude curates the onboarding pack from the constitution, framework, 3 years of board packs, the strategic plan, and current matters. The CompSec personalises the pack for the specific director (sector experience, prior board experience, areas of focus). The drafting time saving is significant, and the personalisation step preserves the relationship.

How does this work with board portals (Diligent, BoardEffect, Nasdaq Boardvantage)?

Board portals are excellent for distribution, access control, and version management. Claude is the drafting and curation layer that sits beside them. Claude drafts the executive summary per paper, the cross-references to prior decisions, the minutes. The board portal stores the artifact and orchestrates the distribution.

Realistic ROI for an ASX 200 CompSec office?

Typical pattern in year 1: a major capacity uplift, a major reduction in minutes drafting time, 60 percent reduction in board pack curation time. For a 4-person CompSec office, that is 50 to 80 hours per week recovered (roughly 1.5 to 2 FTE). Enterprise cost: $12,000 to $20,000 per year for the team. The harder-to-measure benefit is the minutes-quality consistency: every minute set is structured the same way, the cross-references are made, the action items are tracked.

What about NFPs and unlisted entities?

The same workflow applies, with the framework adjusted: for NFPs the ACNC framework, the constitution / rules, the relevant state legislation. For unlisted entities the constitution, shareholders agreement, and Corporations Act sections. Claude drafts to the relevant framework. Yes AI helps set this up for large Australian NFPs, foundations, and unlisted scaleups.

Can Claude support the AGM cycle?

Yes, well. Notice of Meeting, chair script, resolutions, voting forms, Q&A prep, post-AGM minutes. The cycle is high-volume and well-suited to a drafting layer. The CompSec, chair, CEO, and GC review and finalise. Yes AI helps Australian AGM cycles for listed entities and large NFPs.

Book a CompSec Briefing

90-min working session for the CompSec and the GC. We walk through the office rollout playbook (timed pre-cycle), address board and audit-committee concerns, and propose a STANDARD or STRATEGIC engagement scope.

Book a CompSec Briefing (03) 9003 0111

All discussions held in confidence. Australian-based consultants.