Does the AI read all my Outlook emails?

The AI processes emails within your Outlook environment using Microsoft-compliant APIs. It analyses subject lines, sender information, and content to categorise and prioritise — but all processing stays within your Microsoft 365 tenant. No email data is sent to external servers. Your IT admin retains full control over data residency and access policies.

Will this work with Outlook desktop, web, and mobile?

Yes. The AI integration deploys as a Microsoft 365 add-in, which means it works seamlessly across Outlook desktop (Windows and Mac), Outlook on the web (outlook.office.com), and the Outlook mobile apps on iOS and Android. The sidebar panel adapts to each interface automatically.

Can our IT team control which features are enabled?

Absolutely. The Microsoft 365 admin centre gives your IT team granular control over every feature. They can enable or disable smart replies, action item extraction, calendar sync, and priority scoring on a per-user or per-group basis. Audit logs track every AI action for compliance.

How does the AI handle confidential or privileged emails?

The AI respects Microsoft Information Protection labels. Emails marked as Confidential, Highly Confidential, or with custom sensitivity labels are handled according to your organisation's DLP (Data Loss Prevention) policies. You can configure the AI to skip processing entirely for specific sensitivity levels.

Does it integrate with Microsoft Teams and SharePoint?

Yes. When the AI detects a meeting request, it can create or update Teams meetings, add agenda items, and attach relevant SharePoint documents. Thread summaries can be posted to Teams channels, and action items can be pushed to Microsoft Planner or To Do. The entire Microsoft 365 ecosystem is connected.

How long does enterprise deployment take?

For organisations under 500 users, deployment typically takes 3-5 business days. This includes tenant configuration, policy setup, user group assignment, and a pilot rollout. For larger enterprises, we recommend a phased rollout over 2-4 weeks with dedicated change management support. Individual installs take under 5 minutes.

What is the pricing model for Australian businesses?

We offer per-user monthly pricing starting from $12 AUD per user per month for the Essentials tier. Enterprise pricing includes volume discounts, priority support, custom integrations, and dedicated account management. All plans are month-to-month with no lock-in contracts. Request a quote for your specific user count.

Is the AI compliant with Australian data regulations?

Yes. The AI operates within your existing Microsoft 365 data residency settings. For Australian organisations, data stays in Microsoft's Australian data centres (Sydney and Melbourne regions). We comply with the Australian Privacy Act 1988, the Notifiable Data Breaches scheme, and APRA CPS 234 for regulated industries.

Outlook AI Integration

Your Outlook Just Got an AI Brain

An intelligent sidebar that lives inside Outlook. It categorises, prioritises, drafts replies, and extracts action items — so you spend less time in your inbox and more time on work that matters.

Get AI for Your Outlook (03) 9999 7398

Search mail...

Inbox 24

Sent

Drafts

Q3 Budget Approval Required

CFO — Action needed by Friday

URGENT

Re: Melbourne Office Fit-Out

Sarah Chen — 3 action items detected

3 TASKS

Team standup recap - 17 March

Teams Bot — FYI only

FYI

AI Sidebar

Priority Score

9.2 / 10

Suggested Reply

"Hi — approved. Please..."

Action Items

Sign-off by Fri 5pm

The Outlook Overload Is Real

Enterprise workers spend more time managing email than doing their actual job. The numbers are staggering.

121

emails/day

Average received by enterprise workers

28%

of workday

Spent reading, writing, and managing email

2.6

hours

Daily time lost to inbox management

$21K

per year

Cost of email overload per employee

40%

of emails require no response — but you still read every one

23 min

to refocus after an email interruption (UC Irvine study)

16x

per hour the average worker checks email

See the AI Sidebar in Action

The AI lives right inside your Outlook interface. No new app to learn. No context switching. It just works.

Outlook — [email protected]

Search all mailboxes

Favourites

Inbox24

Sent Items

Drafts3

Flagged7

Junk Email12

Folders

Q3 Budget — Final Approval

Sarah Chen (CFO)

To: Peter Ball — 10:42 AM

Hi Peter,

I need your sign-off on the revised Q3 budget before EOD Friday. The board meeting is Monday and we need the numbers locked in.

Key changes from v2:

Marketing allocation increased by $45K for the AI campaign
New headcount deferred to Q4 (saves $92K this quarter)
Infrastructure budget reduced by $18K following the cloud migration

Please review the attached spreadsheet and confirm approval via reply. Happy to jump on a call if you have questions.

Regards,
Sarah

YES AI ASSISTANT

Smart Category

Requires ApprovalFinanceDeadline: Friday

Priority Score

9.2/ 10

VIP sender + deadline + approval required

Suggested Reply

"Hi Sarah — Reviewed and approved. The revised Q3 figures look solid. Marking this as signed off. See you at Monday's board meeting. — Peter"

Action Items

Review attached spreadsheet
Reply with approval by Friday EOD
Prepare talking points for Monday board meeting

Meeting Detected

Board Meeting — Monday 9:00 AM

Referenced in this email. Already on your calendar.

Interactive mockup — actual AI sidebar integrates directly into your Outlook interface

Six AI Features That Transform Your Inbox

Each feature works independently or together. Turn on what you need. Turn off what you don't. Your inbox, your rules.

Smart Categorisation

AI sorts every email into actionable categories — Urgent, Requires Reply, FYI, Meeting Request, Invoice, and more. No more manual folder rules.

One-Click Replies

Context-aware reply suggestions that match your tone and style. From a quick acknowledgement to a detailed response — one click, done.

Action Item Extraction

The AI scans every email thread and pulls out tasks, deadlines, and commitments. Never miss a follow-up buried in paragraph three again.

Meeting Detection & Sync

Detects meeting proposals, time suggestions, and scheduling conflicts. Automatically creates calendar events and sends Teams invites.

Priority Scoring

Every email gets a priority score based on sender importance, content urgency, and your historical response patterns. VIP senders always float to the top.

Thread Summarisation

Long email chains distilled into a 3-sentence summary. Catch up on a 47-message thread in 10 seconds flat. Essential for returning from leave.

Deep Microsoft 365 Integration

The AI does not just live in Outlook — it connects your entire Microsoft ecosystem. Emails become tasks, meetings, and documents automatically.

Microsoft Teams

Thread summaries posted to channels. Meeting creation and agenda management. AI-generated action items shared with team.

SharePoint

Automatically attach relevant SharePoint documents to email replies. Surface shared files mentioned in email threads.

OneDrive

Smart attachment management. Large files automatically uploaded to OneDrive with sharing links replacing attachments.

Microsoft Calendar

Meeting detection, scheduling conflict alerts, and automatic event creation with Teams links and agenda items.

Microsoft Planner

Action items extracted from emails automatically pushed to Planner boards. Task assignments based on email context.

Built for Enterprise. Trusted by IT Teams.

Security, compliance, and admin control are not afterthoughts — they are the foundation. Every feature is designed for organisations that take data seriously.

Admin Controls

Granular per-user and per-group feature toggles via Microsoft 365 admin centre. Full control over what AI can and cannot do.

Data Privacy

All processing within your M365 tenant. Australian data residency. Zero external data transfer. SOC 2 Type II certified.

SSO & MFA

Seamless Azure AD integration. Supports existing SSO, MFA, and conditional access policies. No separate login required.

Compliance

Compatible with Microsoft Purview, DLP policies, sensitivity labels, and eDiscovery. APRA CPS 234 and Privacy Act compliant.

Audit Logs

Every AI action logged and searchable. Integration with Microsoft Sentinel for SIEM. Exportable audit trails for regulators.

Custom Rules

Create organisation-specific rules for categorisation, routing, and auto-replies. Override AI suggestions with business logic.

Team Analytics

Dashboard showing email volume, response times, AI adoption rates, and productivity gains across teams and departments.

Deployment Options

Microsoft 365 centralised deployment, individual sideloading, or Intune-managed distribution. Your choice, your timeline.

Three Ways to Deploy

From a single user to 10,000 employees — choose the deployment path that fits your organisation.

RECOMMENDED

Microsoft 365 Admin Deploy

Your IT team deploys the add-in centrally via the Microsoft 365 admin centre. Appears in every user's Outlook automatically. Best for organisations with 50+ users.

1IT admin installs from M365 admin centre
2Add-in assigned to groups or all users
3Appears in Outlook within 24 hours
4No user action required

ENTERPRISE

Intune Managed

For organisations using Microsoft Intune for device management. Deploy the add-in as part of your managed app portfolio with full policy control.

1Package as Intune-managed app
2Push via device compliance policies
3Auto-install on enrolled devices
4Remote wipe capability included

QUICK START

Individual Install

Perfect for freelancers, consultants, and small teams. Install directly from the Microsoft AppSource marketplace in under 5 minutes.

1Open Outlook → Get Add-ins
2Search "Yes AI" in AppSource
3Click Install → Authorise
4AI sidebar appears immediately

Related Integrations

Explore other AI-powered email solutions for your business.

Frequently Asked Questions

Everything IT teams and decision-makers ask before deploying AI in Outlook.

Ready to Transform Your Outlook

Stop Managing Email.
Start Managing Your Business.

Australian businesses using AI-powered email management save an average of 11 hours per employee per week. Your Outlook is waiting for its upgrade.

Book a Demo (03) 9999 7398

No lock-in contract Australian data residency Live in 48 hours

Your Outlook Just Got an AI Brain

The Outlook Overload Is Real

See the AI Sidebar in Action

Q3 Budget — Final Approval

Six AI Features That Transform Your Inbox

Smart Categorisation

One-Click Replies

Action Item Extraction

Meeting Detection & Sync

Priority Scoring

Thread Summarisation

Deep Microsoft 365 Integration

Microsoft Teams

SharePoint

OneDrive

Microsoft Calendar

Microsoft Planner

Built for Enterprise. Trusted by IT Teams.

Admin Controls

Data Privacy

SSO & MFA

Compliance

Audit Logs

Custom Rules

Team Analytics

Deployment Options

Three Ways to Deploy

Microsoft 365 Admin Deploy

Intune Managed

Individual Install

Related Integrations

AI Email for Gmail

AI Inbox Zero

AI Email for Medical Practices

Frequently Asked Questions

Stop Managing Email.
Start Managing Your Business.

Your Outlook Just Got an AI Brain

The Outlook Overload Is Real

See the AI Sidebar in Action

Q3 Budget — Final Approval

Six AI Features That Transform Your Inbox

Smart Categorisation

One-Click Replies

Action Item Extraction

Meeting Detection & Sync

Priority Scoring

Thread Summarisation

Deep Microsoft 365 Integration

Microsoft Teams

SharePoint

OneDrive

Microsoft Calendar

Microsoft Planner

Built for Enterprise. Trusted by IT Teams.

Admin Controls

Data Privacy

SSO & MFA

Compliance

Audit Logs

Custom Rules

Team Analytics

Deployment Options

Three Ways to Deploy

Microsoft 365 Admin Deploy

Intune Managed

Individual Install

Related Integrations

AI Email for Gmail

AI Inbox Zero

AI Email for Medical Practices

Frequently Asked Questions

Stop Managing Email.Start Managing Your Business.

Stop Managing Email.
Start Managing Your Business.