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Yes AI - AI Solutions Australia
Real Estate AI

Every Property Inquiry Answered in 90 Seconds — Even at 2am

Buyers do not wait. 78% of property enquiries go to the agent who responds first. AI ensures that agent is always you — instantly, professionally, across every listing.

Book a Demo(03) 9999 7398

The Real Estate Email Nightmare

Every unanswered enquiry is a buyer choosing a faster agent. Every delayed follow-up is a listing that takes an extra week to sell.

50+Active listings per agent

Each listing generates 15-30 buyer enquiries. That is 750+ email threads to manage simultaneously.

200+Buyer enquiries per week

REA Group, Domain, website forms, phone messages, walk-ins. Each one expects a response within minutes.

78%Go to the first responder

Buyers contact 2-3 agents for the same property. The one who replies first wins the inspection booking.

4.2 hrsAverage response time

Industry average email response time. By then, the buyer has already booked with a competitor.

What Slow Responses Cost You

Enquiries lost to faster agents
23 per month
Average commission per sale
$18,500
Conversion rate on first-response leads
6.2%
Lost revenue per month
$26,381
Annual lost revenue from slow email response:
$316,572

Automated Emails Across the Property Lifecycle

From first enquiry to lease signing, every email is automated. Click each stage to see the emails the AI sends.

Inquiry Stage — Automated Emails

Instant Property Reply
<90 seconds

Full property details, price guide, inspection times, agent contact. Personalised to the buyer enquiry.

Similar Listings
+4 hours

Two to three comparable properties matching the buyer criteria. "Based on your interest in [property], you might also like..."

Finance Ready Check
+24 hours

Gentle pre-qualification check. "Have you spoken to a broker? We partner with [name] who specialises in this area."

What Buyers Actually Receive

These are real AI-generated responses. No generic templates — every reply is personalised to the property and buyer.

Inquiry ResponseSent 87 seconds after enquiry received at 11:47 PM
From: James Mitchell — Ray White Richmond
To: Sarah Chen
Subject: Re: 42 Elm Street, Richmond — Your enquiry

Hi Sarah,

Thanks for your enquiry on 42 Elm Street, Richmond. Great choice — this one has been getting a lot of attention since it hit the market on Thursday.

Quick answers to the questions you asked:

- Price guide: $1.15M - $1.25M

- Next open inspection: Saturday 10:00 - 10:30am

- Body corporate fees: $1,850/quarter

- The balcony faces north-east — you get morning sun and city views

Would you like me to book you in for the Saturday open, or would a private inspection during the week suit you better?

James Mitchell | Ray White Richmond | 0412 345 678

Post-InspectionSent 2 hours after inspection attendance confirmed
From: James Mitchell — Ray White Richmond
To: Sarah Chen
Subject: How did you find 42 Elm Street?

Hi Sarah,

Hope you enjoyed the inspection this morning. The living area really does feel bigger in person than the photos suggest, doesn't it?

A couple of things that might be useful:

- I've attached the Section 32 and contract for your solicitor to review

- There are two comparable recent sales on the street: 38 Elm ($1.18M, Feb 2026) and 51 Elm ($1.22M, Jan 2026)

- The vendor is motivated — settlement is flexible between 30 and 90 days

Happy to jump on a call if you have any questions. Otherwise, the next open is next Saturday at the same time.

James Mitchell | Ray White Richmond | 0412 345 678

Application Follow-UpSent 48 hours after incomplete application detected
From: Property Management — Ray White Richmond
To: Michael Torres
Subject: Your rental application — one document needed

Hi Michael,

Thanks for your application on 7/15 Park Lane, Richmond. We've received everything except your most recent pay slip (the one we have is from November — we need the current one for the landlord's approval).

You can reply to this email with a photo or scan, or upload it here: [secure upload link]

Once we have that, your application goes straight to the landlord for a decision — usually within 24 hours.

Property Management | Ray White Richmond | (03) 9999 7398

Everything a Real Estate Agent Needs

Instant Inquiry Response

Every REA Group, Domain, and website enquiry answered within 90 seconds — 24/7, 365 days a year. Personalised to the property, not a generic template.

Inspection Booking

Buyers book open inspections and private viewings directly from the email. The AI manages scheduling conflicts, group sizes, and sends reminders automatically.

Application Tracking

Rental applications are tracked from submission to approval. Missing documents are chased automatically. Applicants receive status updates without calling your office.

Reference Automation

Employment and tenancy reference requests are sent automatically. The AI follows up on outstanding references and compiles results for the property manager to review.

Lease Preparation

Once an application is approved, the AI generates and sends lease documents for digital signing, bond lodgement instructions, and move-in checklists.

Settlement Reminders

Countdown emails to settlement or move-in date. Key collection details, utility connection reminders, and building access information — all automated.

Vendor Reporting

Weekly vendor reports compiled and sent automatically. Enquiry counts, inspection attendance, buyer feedback, comparable sales, and pricing recommendations.

Portfolio Management

Manage 10 or 200 listings from a single dashboard. The AI handles each property independently, with its own details, price guide, and communication cadence.

Connects to Your Real Estate Stack

The AI plugs into the platforms you already use — no switching tools, no double handling.

Listing Portals

REA Group (realestate.com.au)

Full integration — enquiries, listing sync, buyer matching

Domain

Full integration — enquiries, listing data, agent dashboard

Homely

Enquiry capture via email forwarding

OnTheHouse

Comparable sales data for auto-responses

CRM & Property Management

AgentBox

Bidirectional sync — contacts, enquiries, inspections

VaultRE / Eagle

Full contact and listing sync

PropertyMe

Tenant comms, maintenance, lease management

Console Cloud

Rental applications, tenant correspondence

Rex CRM

Contact management, pipeline tracking

Reapit

Full integration via API

The Numbers That Matter

Real results from Australian real estate agencies using AI email automation.

12 Days Faster

Average reduction in days on market. Faster response means more inspections, more offers, quicker sales.

18 hrs/week Saved

Time recovered from manual email responses, follow-ups, inspection reminders, and vendor reporting.

94% Satisfaction

Buyer satisfaction score for AI-handled enquiries. Most buyers cannot tell the difference from a human agent.

Quick ROI Check

23
Lost enquiries/month recovered
6.2%
Enquiry-to-sale conversion
1.4
Extra sales per month
$25,900
Additional commission/month

Based on average Australian residential commission of $18,500 per sale. Your results will vary based on market and property values.

Related Integrations

Explore other AI-powered email solutions for your business.

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AI Email for Medical Practices

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AI Email for Trades

Email automation built for tradies — quote follow-ups, job confirmations, and invoice reminders.

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Frequently Asked Questions

Common questions from principals, listing agents, and property managers considering AI email automation.

The AI monitors your inbox and connected platforms (REA Group, Domain, website contact forms) 24 hours a day, 7 days a week. When a buyer enquiry arrives — whether it is 2am on a Saturday or 11pm on Christmas Eve — the AI responds within 90 seconds with a personalised reply that includes the property details they asked about, answers to common questions (price guide, inspection times, body corporate fees), and an offer to book a private inspection. The buyer feels like they are talking to an incredibly responsive agent, not an autoresponder.
Absolutely. The AI manages enquiries across your entire portfolio — whether that is 10 active listings or 200. Each listing is configured with its own property details, price guide, inspection schedule, and key selling points. Enquiries are automatically routed to the correct listing agent, and the AI adjusts its tone and information based on the property type (residential, commercial, rural, off-the-plan). Multi-office agencies can manage all branches from a single dashboard.
We integrate directly with PropertyMe, Console Cloud, MRI Palace, :Different, Managed App, and Rex. For CRM platforms, we connect with AgentBox, VaultRE, Eagle, and Reapit. Enquiry data, inspection bookings, and application status updates sync bidirectionally. The AI also pulls data from REA Group and Domain APIs to keep property details current as listings are updated on the portals.
The AI scores each buyer based on multiple signals: how quickly they responded, which properties they enquired about, whether they have asked about finance or settlement dates, their inspection attendance history, and their engagement with follow-up emails. Buyers are classified as Hot (ready to offer), Warm (actively searching), or Cool (early research). Your agents see a prioritised list so they focus their time on the buyers most likely to transact.
Yes. The AI compiles a weekly vendor report for each listing — total enquiries received, inspections booked and attended, buyer feedback summaries, comparable sales data, and recommended pricing adjustments. The report is sent every Friday at 5pm (or your preferred schedule) in a professionally formatted email with your agency branding. Vendors feel informed and confident, reducing "just checking in" calls by over 70%.
The AI manages the full rental lifecycle: responding to rental enquiries, booking inspections, sending application forms, following up on incomplete applications, coordinating reference checks (employment and previous tenancy), and issuing lease documents for signing. For existing tenants, the AI handles maintenance request acknowledgments, inspection scheduling, and lease renewal reminders.
Auction campaigns have a specific communication cadence. The AI sends pre-auction information packs to registered buyers, contract and Section 32/Vendor Statement distribution, inspection reminders in the lead-up, post-auction follow-up to unsuccessful bidders (with alternative listings), and vendor pre-auction updates. Each communication is timed to the auction date and adapts if the campaign extends or the property sells prior.
Setup takes 48 to 72 hours. We connect your email, CRM, and portal accounts, import your active listings, configure your team members and routing rules, and run a 24-hour parallel processing period where the AI handles enquiries alongside your current process for validation. Most agencies are fully live by the end of day three. Pricing starts at $199 per month for up to 20 active listings, with volume pricing for larger portfolios.
Every Enquiry Answered. Every Listing Covered.

Be the Fastest Agent in Your Market

While your competitors take 4 hours to reply, your AI responds in 90 seconds — with the property details, inspection times, and a booking link. Every time. Even at 2am.

Book a DemoCall (03) 9999 7398

No lock-in contracts. Live in 48 hours. Works with REA, Domain, AgentBox, and PropertyMe.